$35k → $60k
Monthly revenue, going from doing everything manually to a team that executes. More clients onboarded without hiring.
Adam D., Founder
For SEO, PPC, paid ads & web agencies
We'll Install Custom Systems That Let Your Agency Handle More Clients Without More Hires, Manual Work or Founder Chasing.
Built and installed in 30 days, or we work for free.
Watch this first, then book your call below.
Book your free Agency Systems Auditsystems audit
- Completely free
- No obligation
- Done for you
Trusted by 25+ agencies
4.6 on Trustpilot
Agencies we've built systems for
How it works
Done right, built fast, guaranteed and kept running.
- 01Free, 30 min
Audit Your Agency
A short call to find the biggest problem slowing you down.
- 02Free, within a week
Map Your Process
We map how work really flows and show you exactly what we'd build.
- 03Within 30 days
Build Your System
One central system your whole team works from, in accounts you own.
- 04Within 30 days
Automate & Add AI
We automate the manual work and add AI where it saves real time.
- 05Included
Train Your Team
Every process documented, with live training and recorded walkthroughs.
- 06Ongoing
Keep It Running
Monitoring, fixes and a weekly health report as you grow.
Working system guarantee
If we miss the agreed deadline for reasons within our control, or the system doesn't meet the agreed requirements, we keep working at no extra cost until it does.
We agree the scope, access, approvals and deadline before the build starts, and the 30 days start once those are in place. The guarantee covers what we agree to build, not commercial outcomes.What changes when the systems are in
Results agency founders have shared after working with us.
Adam D., Founder3 → 9 clients
From overwhelmed onboarding three new clients a month to comfortable adding nine, after a 30-day clean-up.
Thijs, Founder5x the scale
Operations scaled to around five times the size. From onboarding to completing tasks, it runs without sacrificing other clients.
Paddy, Founder~70 clients
Onboarding, reporting, time tracking and dev tickets now run from one system, with full visibility for the founders.
Adam Taylor, Managing Director4-day week
Things feel more organised, and the team know what they're doing without constantly asking questions.
Charlotte H., FounderOne ops system
A central data platform, client warboard, finance tracking and end-to-end onboarding, with the team trained to run it.
Jamie, Head of Operations
Client story
How Wired Media runs 70 active clients in one system
Adam Taylor, Managing Director at Wired Media, 48 seconds
Wired Media is a Bristol digital marketing agency, established in 1999. As they grew, their tools worked in isolation: Jira for dev tickets, Everhour for hours, Google Sheets for tracking and Google Slides for monthly reports. Adam had to ask the team whether each report had gone out.
Now everything runs from one central system. A signed proposal triggers onboarding: calendar invites, Google Drive folders, Slack and tracking. Reports are created automatically, with Google Analytics, Google Ads and Meta data already in. On Friday mornings, Adam sees how the whole agency is running: team capacity, workload and where time is going.
“You wouldn't be able to run that many clients without the infrastructure we've got in place now.”
Adam TaylorManaging Director, Wired Media
Agency founders on working with ClickSystems
“ClickSystems completely cleaned up my agency within 30 days. I went from feeling overwhelmed onboarding three clients a month to comfortable adding nine clients the next month.”
“We went from doing everything manually at $35k per month to hitting $60k. Now the team executes and we can onboard more clients without hiring.”
“We have been able to scale operations at around five times the size. From onboarding to completing tasks, it is seamless.”
“We've moved to a four-day work week, which has been a game changer. Things feel more organised, and the team know what they're doing without constantly asking questions.”
“ClickSystems built an operational ecosystem that continues to support us every day, and made sure our team understood how to use it.”
“In just a few weeks, Luke transformed our operations, automating everything from onboarding to client fulfilment. Our daily tasks are a breeze and our team are dialled in.”
“ClickSystems helped us completely automate our process from proposal to onboarding, all the way until project start-up.”
“Clear, actionable solutions that delivered real results, notably setting up our fully automated onboarding flow.”
“ClickSystems have a rare superpower to truly help business owners turn chaos into clarity.”
“Everything is very streamlined, and the whole setup is taken care of without you having to really worry about anything.”
“ClickSystems has done an outstanding job improving our systems and processes. Their attention to detail has streamlined our workflow and made our operations more efficient.”
Who it's for
Established digital agencies: SEO, PPC, paid ads, web design and creative.
It's for you if:
- Onboarding is slow and manual
- Reporting eats your team's time
- Your tools don't talk to each other
- You can't see who has capacity
- Processes exist but aren't followed
- Everything still runs through you
- You can't grow without hiring
Questions agency owners ask
What is the Agency Systems Audit?
A focused 30-minute working call to find where the way your agency runs is creating unnecessary work, delay or founder dependency. We look at the real workflow, the handovers, the tools and the manual work around them, then agree what's most worth fixing first. If we can help, you get a plan for the recommended system within five working days of us having the information we need.
Is this right for my agency?
It's built for established agencies with paying clients and an active delivery team: SEO, PPC, paid ads, web development, creative and full-service agencies. It's most useful when growth is making delivery, reporting, handovers or management harder to keep on top of.
What happens on the call?
We trace one real issue through your workflow, find the bottleneck behind it and tell you what we'd fix first. You leave with a clear priority and a practical next step, whether or not you work with us. If ClickSystems can help, we explain what a custom build would involve.
Do I have to commit to anything?
No. The call and the plan are free. You only pay if you decide to go ahead with a build, after agreeing the scope and price.
How does the 30-day guarantee work?
Before the build starts, we agree the scope, the access we need, approvals and the deadline. The 30 days start once those are in place. If we miss the agreed deadline for reasons within our control, or the system doesn't meet the agreed requirements, we keep working at no extra cost until it does. The guarantee covers what we agree to build, not commercial outcomes.
Do we need our processes mapped out first?
No. You don't need perfect SOPs or a clean process map before we speak. Finding and structuring the real process is part of the work.
Do you replace our existing tools?
Only where it makes things simpler. Most agencies end up with fewer tools, not more, and we move everything across for you.
Where does AI fit in?
Wherever it saves real time, such as first drafts, summaries and sorting requests. Your team checks anything client-facing.
Who owns what you build?
You do. We build in accounts you control wherever practical, such as your own Airtable and Make. The systems, automations and data stay yours.
Will my team actually use it?
We involve the people who do the work from the start, show them the system as it's built and train them before handover with step-by-step SOPs, live training and recorded walkthroughs. If your team can't use it easily, we haven't finished.
Will automation make us feel less personal to clients?
It should do the opposite. We take the busy work off your team so they have more time for clients. Anything a client sees keeps your branding and your voice.
We've tried automation before and it kept breaking. Why is this different?
We build one agreed system to a fixed deadline, test it before handover and train your team on it. Every build then has maintenance, with monitoring, fixes and a weekly health report, so it doesn't quietly fall over.
Couldn't we just build this ourselves?
Some agencies could, in the same way some of your clients could do their own SEO. You're paying for it to be done right, fast, guaranteed and maintained, without your team having to learn it or babysit it.
What if something breaks after handover?
Every build comes with a maintenance plan: monitoring, fixes when something breaks and a weekly health report showing what we checked and fixed.
Do we need any technical knowledge?
None. Tell us what's broken or slow in plain English and we handle the technical side.
What if there's no real problem to fix?
We'll tell you. The call is there to find out whether there's a real operational problem we can help solve, not to force a project on you.
Book a free 30-minute Agency Systems Audit. We'll find the biggest operational problem slowing your agency down and show you how we'd fix it.
Book your free Agency Systems Auditsystems audit
For SEO, PPC, paid ads and web agencies.